01/20/2026
Dear Homeowners,
A Community Committee compromised of HOA board members, and non-HOA homeowners researched options for our neighborhood that were not CSM or CSM like. Options were presented last November and it decided to move forward with Payhoa and a bookkeeper to review our finances.
Over the coming days, you will begin receiving emails from PayHOA, which is our new official platform for HOA notices, dues, and community-wide communications. This system will serve as our primary way to send important updates, reminders, and announcements, as well as manage HOA payments in one secure place. Please note, this is not a management company.
PayHOA is designed to make things easier for you. It provides a more reliable way to receive time-sensitive notices, allows for clearer communication from the Board, and offers a convenient, secure option for managing dues and records online. Our goal is to streamline communication while giving homeowners better visibility and access to HOA information.
Please note that mail in payments are still accepted. If you prefer, you may continue mailing your HOA dues to our existing PO Box as you have in the past, but you can also pay online through Payhoa.
Please keep an eye on your inbox for emails from PayHOA and be sure to check your spam or junk folder just in case. If you have any questions, concerns, or need help getting started, feel free to reach out to us directly, we’re happy to help.
Thank you for your continued involvement in our community. We appreciate your cooperation as we make this transition.
Warm regards,
Steeplechase Estates Board
To enhance efficiency and ensure accurate record-keeping, the HOA board has decided to partner with a professional management company for financial and administrative services only.
The management will focus solely on our financial processes, including billing, dues collection, and bookkeeping, as well as maintaining essential HOA records. This partnership aims to streamline our operations while ensuring everything remains organized and transparent.
Benefits of This Partnership:
1. Possible Cost Savings: By leveraging the management company's resources and expertise, we have the potential to save money through bulk purchasing of tools and insurance, ultimately benefiting the entire community. They also offer bookkeeping services which does lower our tax filing.
2. Experience with Challenges: The management company brings valuable experience in handling difficult situations, such as conflicts among homeowners, abandoned properties, and lien management. Their expertise will help us navigate these challenges more effectively.
3. Additional Payment Methods: Homeowners will benefit from improved payment options, making it easier to manage accounts and stay current with dues.
4. Greater Visibility: The new online portal will provide residents with greater visibility into their accounts, allowing for easier tracking of payments and HOA communications.
Importantly, this change does not affect the control or leadership of the association. All decisions regarding our community will continue to be made by the residents and the HOA Board. The management company will serve solely in a supporting role, managing administrative tasks efficiently while the Board focuses on strategic decisions.
Rest assured, there will be no oversight of our properties by any external entity or large corporation. This partnership is strictly focused on back-office functions.
This step will also ensure that we remain fully compliant with all new HOA laws and requirements. The management company is bonded and meets essential legal requirements.
In the coming days, the management company will send you a letter with detailed instructions on how to enroll on their website. This online portal will provide convenient access to information and tools designed to better serve our community. It will also enable the HOA Board to make announcements and share updates directly with members, reducing reliance on social media. This will create a more organized and reliable communication platform for everyone.
We are also pleased to inform you that there will be no increase in HOA dues for this year. The Board remains committed to responsibly managing our budget while maintaining the quality and services of our community.
We understand the importance of maintaining community trust, and transparency, and we assure you that these priorities will remain unchanged. This partnership will allow us to ensure our records and finances are managed professionally while enhancing our ability to address complex situations effectively.
If you have any questions or concerns, or if you need further clarification, please do not hesitate to reach out to us at contacthoa@steeplechase-hoa.org
